Chief Auto Mechanic

1. Job Purpose

To lead, coordinate, and supervise automotive maintenance and repair activities; ensure the proper functioning, safety, reliability, and availability of company vehicles; diagnose and resolve mechanical and electrical problems; manage preventive and corrective maintenance; and ensure the efficient utilization of workshop resources, tools, spare parts, and manpower to minimize vehicle downtime and maintenance costs.

2. Duties and Responsibilities

2.1. Automotive Maintenance and Repair

1. Perform and supervise preventive, corrective, and routine maintenance of company vehicles.
2. Diagnose mechanical, electrical, and electronic faults in vehicles and determine appropriate repair solutions.
3. Conduct engine, transmission, brake, suspension, steering, cooling system, and other automotive repairs.
4. Ensure vehicles are maintained according to manufacturers' specifications and established maintenance schedules.
5. Inspect vehicles regularly to identify technical problems and prevent unexpected breakdowns.
6. Perform or supervise major and minor automotive overhauls.
7. Ensure vehicles are properly serviced before being released for operation.
8. Conduct final inspections and roadworthiness checks following maintenance and repair.

2.2. Maintenance Planning and Scheduling

1. Prepare and implement preventive maintenance schedules for company vehicles.
2. Develop maintenance plans based on vehicle mileage, operating conditions, service requirements, and manufacturer recommendations.
3. Coordinate vehicle servicing and repair activities with the transport and administration sections.
4. Prioritize maintenance activities according to vehicle condition, operational requirements, and urgency.
5. Monitor vehicle maintenance schedules and ensure timely servicing.
6. Identify recurring vehicle problems and recommend appropriate corrective measures.

2.3. Workshop Supervision and Coordination

1. Organize, assign, and supervise the daily activities of automotive mechanics and workshop employees.
2. Allocate repair and maintenance tasks according to employees' technical skills and workload.
3. Provide technical guidance, coaching, and support to junior mechanics.
4. Monitor employees' work performance, productivity, discipline, and compliance with workshop procedures.
5. Ensure repair activities are completed within the approved time and quality standards.
6. Coordinate with drivers and concerned departments to identify vehicle defects and maintenance requirements.
7. Report major technical problems and maintenance requirements to the immediate supervisor.

2.4. Spare Parts and Workshop Resource Management

1. Identify and prepare spare parts, lubricants, tools, and materials required for vehicle maintenance.
2. Prepare spare parts requisitions based on actual maintenance requirements.
3. Ensure the proper utilization and handling of spare parts and workshop materials.
4. Monitor the availability and condition of workshop tools and equipment.
5. Ensure that replaced spare parts and used materials are properly recorded and handled.
6. Minimize unnecessary spare parts consumption, wastage, and maintenance expenses.
7. Coordinate with the purchasing and store sections for the timely availability of required spare parts.

2.5. Vehicle Inspection and Technical Control

1. Conduct regular technical inspections of company vehicles.
2. Inspect vehicles for mechanical defects, safety issues, and operational readiness.
3. Verify that repaired vehicles meet the required technical and safety standards.
4. Identify vehicles requiring major repairs, replacement parts, or further technical assessment.
5. Recommend vehicles for continued operation, major overhaul, or replacement based on technical condition.
6. Ensure that vehicle inspection findings and maintenance recommendations are properly documented.

2.6. Safety and Environmental Management

1. Ensure compliance with workshop safety rules, occupational health and safety requirements, and company procedures.
2. Ensure the proper use of personal protective equipment (PPE) by workshop employees.
3. Maintain a clean, organized, and safe workshop environment.
4. Ensure proper handling, storage, and disposal of used oil, lubricants, batteries, and other automotive waste.
5. Identify workshop hazards and take appropriate preventive measures.
6. Ensure that tools, lifting equipment, and other workshop machinery are used safely.
7. Report accidents, unsafe conditions, and technical incidents to the concerned supervisor.

2.7. Maintenance Records and Reporting

1. Maintain accurate vehicle maintenance and repair records.
2. Record vehicle service history, mileage, repair details, spare parts consumption, and maintenance costs.
3. Prepare daily, weekly, and monthly maintenance activity reports as required.
4. Maintain records of vehicle inspections, preventive maintenance, corrective maintenance, and major repairs.
5. Monitor vehicle downtime and identify the causes of repeated breakdowns.
6. Prepare technical reports and recommendations regarding vehicle maintenance and repair requirements.
7. Ensure that maintenance records are properly organized and accessible.

2.8. Cost Control and Efficiency Improvement

1. Monitor maintenance costs and ensure efficient utilization of workshop resources.
2. Identify opportunities to reduce vehicle breakdowns, repair costs, and maintenance delays.
3. Recommend cost-effective maintenance solutions without compromising vehicle safety and quality.
4. Analyze recurring mechanical problems and propose preventive measures.
5. Support the improvement of vehicle availability and operational efficiency.
6. Ensure that maintenance activities are performed according to approved budgets and procedures.

2.9. Performance Management and Continuous Improvement

1. Establish daily work priorities and monitor the completion of assigned maintenance tasks.
2. Evaluate the performance of automotive mechanics under supervision.
3. Identify technical skill gaps and recommend appropriate training.
4. Introduce improved maintenance practices, tools, and procedures.
5. Participate in the preparation and implementation of maintenance improvement plans.

Support the implementation of company policies, procedures, and operational standards

4. Required Education and Experience

Education:

• Bachelor's Degree/ TVET Level IV, Diploma in Automotive Technology, Automotive Engineering, Mechanical Engineering, or a related field.

Work Experience:

• Minimum of 5 years of relevant automotive maintenance and repair experience.
• At least 2 years of experience in a supervisory or team-leading position is preferable.
• Experience in maintaining and repairing different types of vehicles, including light vehicles and heavy-duty vehicles, according to the company's fleet requirements.

Additional Requirements:

• Valid driving license appropriate to the vehicles operated by the company.
• Relevant automotive technical certification is an advantage.
• Knowledge of vehicle diagnostic equipment and automotive maintenance procedures.

5. Required Knowledge and Skills

1. Strong knowledge of automotive mechanical, electrical, and electronic systems.
2. Ability to diagnose and troubleshoot vehicle faults.
3. Knowledge of preventive and corrective maintenance procedures.
4. Ability to perform engine repair, overhaul, and vehicle servicing.
5. Knowledge of automotive tools, diagnostic equipment, and workshop machinery.
6. Knowledge of vehicle maintenance planning and scheduling.
7. Ability to supervise, coordinate, and evaluate workshop employees.
8. Knowledge of spare parts management and maintenance cost control.
9. Ability to prepare maintenance reports and maintain technical records.
10. Good communication, teamwork, leadership, and problem-solving skills.
11. Ability to work under pressure and meet maintenance deadlines.
12. Commitment to workplace safety, quality, and continuous improvement.