Project Coordinator – Sign and Graphic Expo (SGE) (Re-advertised)

Position Purpose 

The Project Coordinator is responsible for managing and executing high-impact projects such as exhibitions, conferences, B2B meetings, and design-focused forums within the sign and graphic industry. The ideal candidate will have a strong understanding of the sign and graphic sectors. This role requires strategic planning, stakeholder engagement, and cross-functional collaboration to deliver successful and financially viable events that position SGE as a leading platform in East Africa.
Key Roles and Responsibilities

Project Planning & Development

• Develop project documentation including concept notes, brochures, exhibitor manuals, and technical session outlines
• Research industry trends in digital printing, signage production, and related technologies
• Design event layouts and prepare event programs
• Coordinate keynote speakers, moderators, and technical sessions

Stakeholder Engagement & Partnerships

• Identify and engage associations, NGOs, research institutions, and corporate partners
• Support marketing and sales teams in preparing sponsorship packages and exhibitor proposals
• Maintain strong relationships with exhibitors, partners, and stakeholders

Marketing & Content Collaboration

• Collaborate with communications teams to develop social media content, newsletters, and press releases
• Support promotional campaigns targeting industry stakeholders
• Contribute to sector-focused publications and event materials

Event Execution & Operations

• Oversee on-site execution including booth construction, product displays, and logistics
• Ensure compliance with safety and operational standards
• Coordinate event operations and stakeholder support

Performance Tracking & Reporting

• Monitor event performance, attendance, and stakeholder satisfaction
• Prepare performance reports and post-event analysis
• Document workflows and project learnings

Administrative & Financial Management

• Manage project budgets and track expenses
• Coordinate vendor negotiations and contracts
• Provide weekly and monthly activity reports
• Support internal coordination across departments

Success in the Role

• Successful execution of high-quality industry events
• Strong stakeholder and sponsor engagement
• Positive exhibitor and attendee satisfaction
• Timely delivery within budget and schedule
• Increased industry visibility and partnerships

Education & Experience

• Bachelor’s degree in Project Management, Graphic Design, Business Administration, or related field
• Minimum 2 years of experience in project management or event coordination
• Experience in the sign and graphic industry is preferred

Skills & Competencies

• Strong knowledge of sign and graphic industry trends
• Proficiency in project management tools and MS Office
• Excellent communication and writing skills
• Strong stakeholder management abilities
• Creative thinking and problem-solving skills
• Strong time management and organizational skills

Key Performance Indicators (KPIs)

• Project budget and timeline adherence
• Event attendance and stakeholder satisfaction
• Sponsor and partnership acquisition
• Marketing reach and conversion rates
• Event execution quality and operational efficiency

How To Apply

Please include “Project Coordinator – Sign and Graphic Expo (SGE)” in the subject line of your email. via hr@pranaevents.net