Admin and Finance Officer

Department: Operation
Reports to: Operation Manager/ Site Manager
Duty Station: Project site- Dimma woreda, Gambella
Employment Type: Full-Time

About the Position

The Site Administration and Finance Officer will be responsible for overseeing the day-to-day financial, accounting, and administrative operations of the mining project site. The position plays a key role in ensuring effective financial management, cost control, proper documentation, and efficient site administration in accordance with company policies, procedures, and applicable Ethiopian laws and regulations.

The role requires a highly organized, trustworthy, and results-oriented professional who can work independently, coordinate effectively with different departments, and support smooth mining project operations.

Key Responsibility

Administrative Responsibilities

• Coordinate and oversee the day-to-day administrative activities of the mining project site.
• Manage employee attendance, leave records, personnel files, and other HR-related administrative documents.
• Coordinate staff accommodation, catering, transportation, security, and other camp administration services.
• Monitor office supplies, stationery, cleaning materials, and other administrative resources.
• Coordinate logistics for staff, visitors, and management travelling to and from the project site.
• Maintain proper records of company assets, equipment, office facilities, and other site property.
• Assist in recruitment, onboarding, and induction of site employees.
• Ensure proper filing and documentation of administrative records, contracts, and correspondence.
• Coordinate with head office, government offices, suppliers, and other relevant stakeholders.
• Ensure compliance with company policies, health and safety requirements, and site administrative procedures.

Finance and Accounting Responsibilities

• Record and monitor all financial transactions and maintain accurate accounting records for the mining site.
• Prepare payment requests, payment vouchers, cash receipts, and supporting financial documents.
• Manage site petty cash and ensure proper cash controls and timely replenishment.
• Verify supporting documents before processing payments and ensure all expenditures are properly authorized.
• Prepare monthly financial reports, cash forecasts, budget utilization reports, and expense summaries.
• Monitor project budgets and report significant variances to the Finance Manager & Operation Manager.
• Manage supplier invoices, advances, settlements, and accounts payable documentation.
• Ensure proper recording and documentation of inventory, fuel consumption, and other operational costs.
• Assist with cash reconciliations, and periodic financial reporting.
• Ensure compliance with applicable tax laws, withholding tax requirements, and other statutory obligations.
• Coordinate with the head office finance department, auditors, and tax authorities when required.

Internal Control and Reporting Responsibilities

• Ensure all financial and administrative transactions are supported by valid documentation and appropriate approvals.
• Maintain effective controls over cash, fuel, inventory, and company assets at the project site.
• Identify and report financial irregularities, control weaknesses, and unusual expenditures.
• Conduct periodic physical verification of cash, inventory, and company property.
• Submit timely administrative and financial reports to the Finance Manager/Project Site Manager/Operation Manger.
• Maintain confidentiality and safeguard company financial and employee information.

Other Task.

Perform any additional tasks assigned by the immediate supervisor  

 Candidate Requirements

Educational Qualification

• Bachelor's Degree or Diploma in Accounting, Finance, Business Administration, Management, or a related field, with relevant experience in finance and site administration. Experience in mining, construction, or other project-based operations will be an added advantage.

Professional Experience

• 1-3 years of relevant experience for Bachelor Degree/ Diploma Respectively

Key Skills & Competencies

• Practical knowledge of Ethiopian tax regulations, including withholding tax, payroll tax, and other applicable statutory requirements.
• Financial Control: Ability to manage petty cash, verify payment documents, monitor expenditures, and maintain effective internal controls.
• Site Administration: Strong ability to coordinate site administration, staff accommodation, catering, transportation, logistics, and office facilities.
• Tax Compliance: Good understanding of Ethiopian tax regulations, withholding tax, payroll tax, and other statutory requirements.
• Budget Monitoring: Ability to monitor project expenditures, analyze budget variances, and control operational costs.
• Integrity and Accountability: High level of honesty, confidentiality, responsibility, and attention to detail.
• Teamwork and Coordination: Ability to work collaboratively with finance, HR, procurement, logistics, and mining operations teams.
• Adaptability: Ability to work independently under pressure and adapt to remote mining site working conditions.

How To Apply

How to Apply

Interested and qualified candidates who align with our core values of integrity, diligence, and professionalism are invited to submit their updated CV and relevant credentials, clearly indicating “Admin and Finance Officer” as the position applied for.

Application Deadline: November 15, 2026 

Application Email: hr@allgsgroup.com; gm.gsgmining.et@allgsgroup.com;  lh.gsg.et@allgsgroup.com; gsgminingofficeassistant@gmail.com 

Duty Station: Dima SSM Project Site in Dima woreda-Gambella, Ethiopia and Other Company’s Project Site as Needed

Only shortlisted candidates will be contacted.

GSG MINING PLC