Data Encoder

Job Purpose

The Warehouse Data Encoder is responsible for accurately recording, updating, and maintaining warehouse-related data in digital systems. This role ensures timely and precise encoding of stock movements, receipts, and issuances to support inventory control, reporting, and smooth warehouse operations.

Job Summary

Position Title: Data Encoder 

Reports To: Property and General service Head

Duty Station: Jimma

Salary & Benefits: Negotiable, commensurate with qualifications and experience

Duties and Responsibilities

• Encode daily warehouse transactions (receipts, issuances, returns, transfers) into ERP or inventory systems.
• Verify accuracy of source documents (GRNs, requisitions, issue notes) before data entry.
• Maintain organized digital records and ensure proper filing of physical documents.
• Generate periodic warehouse data reports (stock balances, usage trends, variances).
• Identify and correct errors or inconsistencies in warehouse records.
• Support stock audits and reconciliations by providing accurate encoded data.
• Ensure confidentiality and security of warehouse information.
• Collaborate with storekeepers and warehouse supervisors to ensure timely data submission.
• Assist in preparing summaries, charts, or dashboards for management review.

Job Specification

Educational Qualifications

• Diploma or degree in Supply Chain Management, Logistics, IT, or related field

Professional Experience

• Junior-level experience in data entry or warehouse encoding roles.

Core Professional Skills

•  IT and related field 

Behavioural & Functional Competencies

• Strong communication and interpersonal skills.
• Proficiency in MS Office (Excel, Word, PowerPoint).
• Excellent organizational and record-keeping abilities.
• Ability to handle confidential information responsibly.
• Problem-solving skills and ability to work under pressure.
• Professional demeanor and ability to represent the organization effectively.

How To Apply

Interested and qualified applicants are required to submit the following documents:

• A Cover Letter
• An Updated Curriculum Vitae (CV)
• Clear scanned copies of supporting documents

All documents must be enclosed into a single PDF file.
Please ensure that the title of the position is clearly written in the Subject Line of your application email as: Subject: Data Encoder
Applicants may apply through Ethiojobs or via the company email: [email protected]