Deputy General Manager

Deputy General Manager

Company: Tongfang Systems Integration PLC
Location: Addis Ababa, Ethiopia
Employment Type: Full-Time

Job Summary

Tongfang Systems Integration PLC is seeking a qualified, proactive, and experienced Deputy General Manager to support the overall management of company operations. The successful candidate will handle day-to-day administrative matters, coordinate with government institutions, customs clearance companies, and tax authorities, establish and maintain strong working relationships, and address employees' daily administrative and operational issues.

Key Responsibilities

1. Finance and Tax Administration

• Coordinate with the Finance Department on routine financial and tax-related administrative matters.
• Establish and maintain effective working relationships with tax authorities and relevant government financial institutions.
• Follow up on company tax declarations, payments, tax clearance certificates, and other statutory obligations in coordination with the Finance Department.
• Handle routine tax-related inquiries, official correspondence, and administrative follow-ups with tax authorities.
• Coordinate the preparation and submission of required financial and tax documents to relevant government offices.
• Follow up on tax assessments, notices, outstanding issues, and other tax-related matters.
• Monitor the timely settlement of government fees, taxes, duties, and other statutory payments in coordination with Finance.
• Report financial and tax-related administrative issues to the General Manager.

2. Customs Clearance and Import Coordination

• Coordinate and maintain working relationships with customs clearance companies, freight forwarders, shipping agents, and relevant customs authorities.
• Follow up on the customs clearance of imported equipment, materials, machinery, and company supplies.
• Ensure the timely preparation and submission of import documents, invoices, packing lists, permits, and other required supporting documents.
• Monitor customs clearance progress and resolve routine documentation and administrative issues.
• Coordinate with the Procurement, Logistics, and Finance Departments to facilitate timely clearance and delivery of imported goods.
• Follow up on customs duties, clearance charges, storage fees, and other import-related expenses.
• Monitor delays and challenges in the clearance process and report major issues to management.
• Maintain proper records and documentation of customs clearance activities.

3. General Administration and Company Operations

• Oversee and coordinate the company's daily administrative and operational activities.
• Handle routine company matters and ensure the smooth functioning of daily operations.
• Coordinate office administration, transportation, facilities, utilities, and other general services.
• Follow up on administrative assignments and ensure timely implementation of management decisions.
• Coordinate with department heads to address operational challenges and improve efficiency.
• Monitor the implementation of internal procedures and company policies.
• Identify administrative problems and recommend practical solutions to management.

4. Government Relations and External Affairs

• Establish and maintain strong working relationships with government institutions, regulatory authorities, and other relevant stakeholders.
• Handle routine government-related matters on behalf of the company.
• Coordinate business licenses, permits, registrations, renewals, and other government administrative requirements.
• Facilitate communication and follow-up with government offices regarding company operations.
• Represent the company in routine administrative meetings and discussions when authorized.
• Monitor relevant government directives and regulatory changes affecting company operations.
• Facilitate the resolution of administrative issues arising between the company and government institutions.

5. Human Resources and Employee Coordination

• Coordinate with the HR and Administration Department to address employees' daily administrative and workplace-related concerns.
• Facilitate communication between management, employees, and different departments.
• Follow up on employee-related requests, complaints, and administrative matters.
• Support the resolution of workplace misunderstandings and coordination challenges.
• Coordinate with HR on employee attendance, discipline, welfare, and workplace conduct matters.
• Promote effective communication, teamwork, and a professional working environment.
• Ensure employees' routine administrative concerns are addressed promptly.

6. Management Support and Other Responsibilities

• Provide direct operational and administrative support to the General Manager.
• Prepare periodic reports on administrative operations, government relations, customs clearance, and other assigned activities.
• Perform other related duties assigned by the General Manager.

Qualifications and Requirements

• Bachelor's degree in Business Administration, Management, Public Administration, Accounting, or a related field.
• Minimum of 10 years of relevant work experience, preferably in a management or administrative leadership position.
• Strong knowledge of government procedures, customs clearance processes, and tax-related administrative matters.
• Proven experience in dealing with government offices and external stakeholders.
• Good communication, negotiation, coordination, and problem-solving skills.
• Ability to manage multiple responsibilities and handle daily operational challenges independently.
• Strong leadership, interpersonal, and organizational skills.
• Proficiency in Microsoft Office applications.
• Fluency in Amharic and English is required.

How To Apply

Interested applicants are invited to submit their CV and relevant credentials within 10 days. Please make sure to clearly mention the position you are applying for in your application. Email Address: tongfang.hr@gmail.com