Executive Secretary & Assistant to the General Manager
Brighton PropertiesAbout This Role
This role is the organizational nerve center for Brighton Properties' General Manager, requiring someone who can seamlessly bridge high-level strategy with day-to-day execution. It suits a polished professional who thrives on managing competing priorities in the fast-paced real estate sector, where discretion and calm under pressure are non-negotiable. As the GM's gatekeeper, you'll essentially be the silent partner ensuring their time and focus are maximized for business growth.
What the Requirements Say About This Role
The job seeks more than a traditional secretary; it demands a career administrator with 3-5 years of proven experience in executive support, likely within corporate environments where confidentiality and initiative are tested daily. What’s unspoken is a need for someone who can anticipate needs before they arise, navigate complex stakeholder relationships, and maintain composure during high-stakes negotiations or property deal cycles. Proactive problem-solving and polished communication are the hidden prerequisites.
How to Approach This Application
Focus your application on demonstrating how you’ve actively managed a senior leader’s workflow, not just scheduled meetings. Quantify examples of streamlining processes, handling sensitive information, or coordinating cross-departmental initiatives. Given Brighton Properties’ real estate focus, highlight any familiarity with property management terminology or client-facing roles – the employer will prioritize candidates who can hit the ground running with minimal hand-holding.
Who This Role Suits
This role is ideal for an experienced administrative professional seeking a high-trust position with significant visibility, but expect competition from candidates with direct real estate sector exposure. It’s a moderately competitive role where demonstrated reliability and polished professionalism will set you apart.
Position: Executive Secretary & Assistant to the General Manager
Location: Addis Ababa, Ethiopia
Employment Type: Full-time
Department: Administration / Executive Office
Reports To: General Manager
Job Summary
- we are seeking a highly organized and proactive Executive Secretary & Assistant to provide comprehensive administrative and operational support to our General Manager. The ideal candidate will act as the primary point of contact for internal and external parties on all matters relating to the GM's office. This role requires exceptional communication skills, high confidentiality, and the ability to manage multiple priorities smoothly in a fast-paced corporate environment.
Key Responsibilities
1. Executive & Administrative Support
• Manage, coordinate, and maintain the General Manager’s complex calendar, scheduling appointments, meetings, and travel arrangements.
• Act as the gatekeeper for the GM's office, screening phone calls, inquiries, and requests, and handling them appropriately.
• Prepare, edit, and format high-level correspondence, memos, agendas, presentations, and reports for the GM.
• Organize and facilitate internal department meetings, take detailed minutes, and track follow-up actions.
2. Communication & Coordination
• Serve as a reliable liaison between the General Manager, internal department heads, and external stakeholders or clients.
• Welcome and host high-profile guests, partners, and clients visiting the executive office.
• Handle incoming and outgoing mail, emails, and packages, prioritizing urgent matters for the GM's attention.
3. Records & Office Management
• Maintain a highly organized, secure, and confidential physical and digital filing system for corporate documents.
• Oversee the daily administrative needs of the executive suite, ensuring office supplies are stocked and equipment is functional.
Salary & Benefit
• Salary: Attractive and negotiable based on experience and qualifications
• Education: Bachelor’s degree in Secretarial Science, Office Management, Business Administration, or a related field.
• Experience: Minimum of [e.g., 3 to 5] years of proven experience as an Executive Secretary, Personal Assistant, or Admin Assistant
• Language Proficiency: Fluent in Afaan oroomo , English and Amharic ( written and spoken) with excellent drafting and editing skills.
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital calendar management.
Key Competencies & Soft Skills
• Strong organizational, time-management, and multitasking abilities.
• High level of integrity, professionalism, and absolute discretion with confidential information.
• Excellent interpersonal and communication skills.
• A proactive mindset with strong problem-solving capabilities under pressure.
Salary & Benefit
• Salary: Attractive and negotiable based on experience and qualifications
How To Apply
Interested and qualified applicants are invited to submit their updated CV, application letter, and copies of relevant credentials via [email protected] or in person at our office located at lebu musika sefer brighton building 1st floor.
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Executive Secretary & Assistant to the General Manager
Brighton Properties
