About This Role
This is a frontline administrative role within a private Ethiopian university college that values a calm, organized campus environment. As a Faculty Secretary, you will be the operational anchor for academic departments, managing communication between students, faculty, and external parties. It is ideal for a fresh graduate who wants to build a career in higher education administration rather than pursue teaching or technical roles.
What the Requirements Say About This Role
The job is seeking a candidate who can handle multiple tasks with discretion and professionalism, not just someone with typing skills. The emphasis on being a "primary point of contact" means the employer values strong interpersonal judgment, clear communication, and the ability to maintain composure under pressure. A fresh graduate who demonstrates reliability and a service-oriented mindset will stand out more than one with purely technical qualifications.
How to Approach This Application
In your application, emphasize your ability to organize schedules, manage records, and handle inquiries calmly. Since the role is in an academic setting, mention any experience you have with student services, event coordination, or office software (like MS Office or academic management systems). The employer likely prioritizes candidates who show they can be the welcoming, efficient face of the faculty office — so highlight your communication skills and attention to detail in your cover letter.
Who This Role Suits
This role is best suited for a recent graduate who enjoys structured, people-facing support work and wants stable, entry-level experience in a private university. It will be moderately competitive, as it offers a clear foot in the door for those without specialized degrees but with strong organizational instincts.
Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment.
Currently the university college is trying to recruit the right candidate who is befitting for the position of Faculty Secretary accordingly, any interested professional who can meet the following criteria can apply for the position.
Position: Faculty Secretary
Terms of employment: Full time
Accountable to: All Departments,
The Faculty Secretary will provide essential administrative and secretarial support to the Faculty Office. The successful candidate will serve as the primary point of contact for students, staff, and external stakeholders, ensuring the smooth daily operation of academic administrative processes and maintaining high standards of institutional documentation.
Key Responsibilities
- Administrative Support: Manage the Dean’s calendar, schedule faculty meetings, and record detailed minutes for academic committees.
- Student Services: Act as the first point of contact for student inquiries regarding registration, course schedules, and faculty policies.
- Records Management: Maintain accurate and confidential physical and digital filing systems for faculty records, student files, and official correspondence.
- Documentation: Draft, format, and proofread official letters, memos, and reports to ensure compliance with university standards.
- Communication: Coordinate internal communication between the faculty, other university departments, and external regulatory bodies.
- Office Operations: Manage office supplies, handle incoming/outgoing mail, and oversee the general organization of the Faculty Office.
Number of Vacancies:- 1 (One)
Required Qualifications & Skills
- Education: level 3 and above in Office Management, Secretarial Science, ICT or a related field.
- Experience: 0
- Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, and Power Point).
- Communication: Excellent written and verbal communication.
How To Apply
N.B: Candidates interested in the above positions should submit the following Documents.
- Original credentials ( Educational Certificate, Work experience, Termination Letter and Clearance)
- Valid resignation letter and clearance from current institution
- Income tax deduction confirmation letter from Ethiopian Revenue and Custom authority
Submission and Deadline of Application
All applicants shall submit their letter of application with CV, copies of credentials and three references to the Human resource office of our University College Lebu Campus or via email address hr@heuc.edu.et within 10 working days from the date of this vacancy announcement.
Address; Lebu/Jemo-1 (around Lebu Medihanalem Church).
Mobile : 09 74 17 66 00
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Faculty Secretary
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