GFD and SF Program Manager

JOB SUMMARY

This is a managerial position based at International Medical Corps (IMC) Ethiopia Dollo-Bokolmayo Field Office. The Field GFD and SF Program Manager will work under the direction and support of the Dollo Field Site Manager, with close technical support and follow-up from the Program and Operations Coordinator at the Country Office. The primary responsibility of the position is to oversee the effective implementation of the General Food Distribution (GFD) and School Feeding (SF) programmes across the five refugee camps in Dollo Ado, Somali Region. This includes ensuring adequate staff capacity to deliver high-quality programming throughout the project cycle, proper management and distribution of World Food Programme (WFP) food and nutritional commodities, accurate and timely reporting to both IMC and WFP, and the provision of necessary logistical support to field teams. In addition, the Manager will actively participate in coordination mechanisms that support multi-sectoral service delivery for GFD beneficiaries and primary school students in each operational context.

This position requires extensive experience and a proven track-record of coordinating and managing emergency response and recovery programs, as well as possessing excellent relationship, representation, communications, planning, monitoring and teamwork skills.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

 MAIN TASKS AND RESPONSABILITIES

1. Program Development and Planning

• Hold overall responsibility for both the day-to-day and strategic management of the IMC/WFP General Food Distribution (GFD) and School Feeding programmes.
• Participate in project proposal design, Concept note and proposal preparation, budget development, and drafting/review of field level agreements under the guidance of the Field Site Manager.
• Develop detailed procurement plans for all required program materials and supplies in advance and coordinate with the Field Site Manager and procurement team to ensure timely delivery as per the specification.
• Ensure the GFD and SF programme team has a clear understanding of the GFD and SF implementation approach in Dollo Ado refugee camps, programme objectives, context-specific causes of low school attendance.
• Prepare and communicate weekly and monthly work plans for the teams; and liaise with WFP to submit monthly food request and follow-up of its timely delivery at IMC warehouse.

1. Program Implementation and Capacity Development

• Ensure implementation of all the project activities in accordance with the approved Field Level Agreement (FLA), proposal, General Food Distribution protocols, SOP and relevant guidelines.
• Prepare Detailed Implementation Plan (DIP), orient all the GFD and SF program staff about the implementation approach and closely follow up to ensure all the planned program activities are done as per the plan, time and budget.
• Coordinate with United Nations High Commissioner for Refugees (UNHCR)/WFP and manage beneficiary verification and registration processes.
• Oversee the transportation of commodities from the WFP warehouse to the IMC warehouse and onward to distribution sites on a timely basis.
• Provide leadership and management supervision to all GFD and School Feeding staff at field level, ensuring compliance with standard operating procedures, organizational policies, and guidelines.
• Supervise food distributions on-site and conduct both scheduled and unscheduled monitoring visits to all Food Distribution Points (FDPs) and target schools to ensure programme quality and compliance with set standards.
• Provide technical oversight through periodic visits, offer constructive feedback, and conduct on-the-spot training to address any identified gaps.
• Identify capacity development needs among direct reports and provide training, coaching, and mentoring as required.
• Manage and track food assistance programming, budgets, and assets at the field level.
• Ensure effective integration of cross-cutting sectors (M/E, Sex, Protection, and Disability integration) into food programming.
• Oversee commodity tracking mechanisms and ensure they are correctly implemented by staff in each camp.

1. Reporting and Communication

• Manage the collection of field-level data and ensure timely submission of accurate and high-quality CPDR, narrative reports, daily distribution reports, monthly, quarterly, and annual reports, as well as distribution and beneficiary summaries to WFP and the IMC reviewing team.
• Oversee monthly schedules covering distribution, beneficiary reporting, warehouse reporting, physical inventory, and administrative/HR deadlines.
• Maintain effective coordination and communication with WFP, IMC Country Office, and other relevant stakeholders to support smooth programme implementation.
• Work closely with the M/E department to develop monitoring plans and complete the Indicator Performance Tracking Tool (IPTT) for all food assistance and complementary activities (Sex and Protection, Disability Broad participation).

1. Coordination, Representation and Networking

• Conduct regular meetings and keep communication with Field WFP, UNHCR, Refugees and Returnees Service (RRS) and other local stakeholders on issues of common interest.
• Represent the organization during GFD and SF technical working group meetings at Dollo level with WFP, RRS, UNHCR and other partners.
• Liaise and represent IMC GFD and SF at Dollo level in relations with RRS and UN agencies, donor agencies, and other partner NGOs in coordination meetings and provide minutes of such meetings.
• Ensure maximum visibility of IMC and relevant donors amongst the UN and NGO community
• Contribute to the positive image and overall credibility of the organization, notably through the application of the organization’s Code of Conduct.

1. Human Resources Management and Capacity Building

• Assist in the selection, training and support of qualified program staff
• Work with HR to ensure accuracy of all GFD and SF program job descriptions for staff and their responsibilities;
• Design and monitor capacity building strategies for all GFD and SF staff in Dollo;
• Develop, implement and promote effective team communication techniques and systems, including regular program staff meetings.
• Conduct constructive performance appraisal of the subordinate staff under this position's supervision
• Develop support strategies for staff and introduce principles of self-care
• Promote and ensure adherence to the Prevention of Sexual Exploitation and Abuse (PSEA) policy and guidelines.
• Comply with all relevant IMC policies and procedures, including child safeguarding, safety and security, code of conduct, and equal opportunities.

1. Financial Management

• Develop work plans, spending and procurement plans in line with IMC's financial pipelines
• Work with finance and logistics team to facilitate procurement of supplies within the program budgets
• On a monthly basis, review the budget pipeline, provide monthly projections, track the burn rate and provide the justification for the variance.

1. Security

• Ensure compliance with security protocols and policies
• Consider security implications of all program activities, reviewing all new initiatives with national/field staff and community leaders and incentive workers or volunteers