Job Title: Finance Intern

Department: Finance

Reporting to: Finance and Grant Manager

Purpose of the Role

The Finance Intern will provide administrative, coordination, and documentation support to the Finance Department. The role focuses primarily on Administrative-related records and documentation. Working under the direction of the Finance & Grant Manager and other designated staff, the intern will support the process of maintaining accurate records, document organization, and other routine departmental activities. The position is intended to provide practical learning and development within a professional non-governmental organisation.

Key Responsibilities

• Provide day-to-day clerical and administrative support to Finance staff, including photocopying, scanning, printing, compiling, and preparing financial documents and correspondence to date.
• Maintain accurate and orderly physical and electronic finance records by filing, indexing, labeling, archiving, and retrieving transaction documents and supporting schedules.
• Maintain document registers and trackers, record the movement of files, and follow up on outstanding documents to support completeness, traceability, and timely retrieval.
• Coordinate the controlled circulation of finance documents for review, verification, approval, signature, or action, and return completed documents to the appropriate files.
• Organize and compile financial records, vouchers, invoices, receipts, contracts, schedules, and other supporting documents for internal reviews, management requests, audits, donor requirements, and other external enquiries, as directed.
• Check assigned document files for basic completeness, legibility, correct sequencing, and required supporting attachments, and promptly refer missing or inconsistent information to the Finance & Grant Manager.
• Participate in monthly closing activities by organizing and retrieving supporting documents, updating assigned trackers and schedules, assisting with document matching and follow-up, and preparing files for supervisory review.
• Support the preparation and formatting of routine finance documents, spreadsheets, filing lists, and document packs under the guidance of Finance staff.
• Handle all financial and organizational records with confidentiality, comply with document-retention and data-protection requirements, and perform other related support tasks assigned by the supervisor.

Educational Qualifications and Experience

Essential Requirements

• Bachelor’s degree in accounting or related fields
• Recent graduate
• Basic computer literacy, including Microsoft Word, Excel, and Outlook or equivalent applications.
• Good written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Ability to maintain confidentiality and handle information responsibly.
• Willingness to learn, accept feedback and work collaboratively.
• Demonstrated integrity, professionalism and respect for diversity.

Desirable Requirements

• Previous internship, volunteer experience or practical exposure to
• Familiarity with electronic filing systems and spreadsheet-based recordkeeping.
• Interest in the humanitarian or non-governmental organisation sector.

Core Competencies

• Integrity and confidentiality: Handles sensitive information responsibly and adheres to organisational standards.
• Attention to detail: Maintains accurate records and checks documents for completeness.
• Planning and organisation: Prioritises tasks and meets agreed deadlines.
• Communication: Communicates clearly, respectfully and professionally.
• Teamwork and collaboration: Works effectively with colleagues across different functions.
• Initiative and willingness to learn: Seeks guidance, responds positively to feedback and takes appropriate initiative.
• Adaptability: Adjusts to changing priorities while maintaining quality.
• Accountability: Takes responsibility for assigned tasks and communicates delays or difficulties promptly.
• Professional conduct: Demonstrates respect, discretion and appropriate workplace behaviour.
• Commitment to safeguarding: Upholds the dignity, safety and rights of children, vulnerable adults, colleagues and other stakeholders.

Safeguarding, Confidentiality and Ethical Standards

The intern is required to comply with all applicable Hope for Justice policies, including safeguarding, PSEA, the code of conduct, data protection, confidentiality, anti-fraud and anti-corruption requirements.

• Protect confidential staff, candidate, supplier and organisational information.
• Access personal or sensitive records only when authorised and necessary for assigned duties.
• Refrain from sharing organisational information with unauthorised persons.
• Maintain professional boundaries and treat all individuals with dignity and respect.
• Report safeguarding concerns and suspected misconduct through established reporting channels.
• Avoid actual, potential or perceived conflicts of interest and disclose concerns in accordance with organisational procedures.