Registrar File Clerk

Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment. 

Currently the university college is trying to recruit the right candidate who is befitting for the position of Registrar File Clerk accordingly, any interested professional who can meet the following criteria can apply for the position. 

Position: Registrar File Clerk 

Terms of employment: Full time 

Accountable to: Registrar Head   

Key Responsibilities:

• Organize, classify, and file student records, including transcripts, admission documents, enrollment forms, and other related materials, both physically and electronically, according to established filing systems and protocols.

• Maintain and update student information in the institution's student information system and other relevant databases with accuracy and efficiency.

• Retrieve and distribute student files and information to authorized personnel in a timely manner 

• Assist students, faculty, and staff with routine inquiries regarding the location and status of student records.

• Ensure the proper labeling, storage, and security of all student files to maintain confidentiality and prevent loss or damage.

• Process requests for official transcripts, enrollment verifications, and other student record-related documents.

• Assist in the preparation of reports and data summaries as needed.

• Assist with the digitization of student records through scanning and electronic filing processes.

• Maintain an organized and efficient workspace, including managing filing supplies and equipment.

• Perform data entry tasks to update and maintain the accuracy of student records.

• Assist with general office duties, such as photocopying and mail distribution, as needed.

• Adhere to all institutional policies, procedures, and regulations related to student records management and confidentiality.

• Provide excellent customer service to all internal and external stakeholders.
• Perform other related duties as assigned by the supervisor.

Number of Vacancies:-         1  (One)

Requirements:

• Level 2 and above in ICT or related field 

• Zero year of experience 

How To Apply

N.B: Candidates interested in the above positions should submit the following Documents. 

• Original credentials ( Educational Certificate, Work experience, Termination Letter and Clearance)
• Valid resignation letter and clearance from current institution   
• Income tax deduction confirmation letter from Ethiopian Revenue and Custom authority 

Submission and Deadline of Application 

All applicants shall submit their letter of application with CV, copies of credentials and three references to the Human resource office of our University College Lebu Campus or via email address hr@heuc.edu.et within 10 working days from the date of this vacancy announcement. 

Address; Lebu/Jemo-1 (around Lebu Medihanalem Church).

Mobile : 09 74 17 66 00