About This Role
This is a front-desk and faculty-office role within the TVET division of a private university college, where you would effectively be the administrative nerve centre for the Vice Dean's office. The job sits at the intersection of student services and academic administration, meaning much of your day involves managing inquiries, records, and correspondence for a technical and vocational education programme. It suits someone early in their administrative career who is comfortable being the first point of contact in a busy academic environment.
What the Requirements Say About This Role
The junior seniority band and reporting line to the TVET Vice Dean signal that the employer wants a dependable, detail-focused administrator rather than a senior office manager — someone who can keep the office running without heavy supervision. Because the role serves both students and academic staff, the profile being sought is likely someone with strong written and spoken communication, comfort with basic office software, and the discretion to handle student records and sensitive faculty matters. The TVET context also suggests familiarity with, or willingness to learn, the specific documentation and reporting rhythms of Ethiopia's technical and vocational education system.
How to Approach This Application
Emphasize any experience you have in an academic or training institution — even short stints or internships — since the employer will prioritise candidates who already understand how a faculty office operates. Highlight concrete administrative strengths: record-keeping accuracy, handling student inquiries calmly, and proficiency with spreadsheets and word processing. Because this is a newly assembled recruitment round covering several positions, showing that you are organised and ready to start contributing quickly will stand out more than lengthy credentials.
Who This Role Suits
Best suited to early-career administrative professionals in Addis Ababa who want a foothold in higher education administration; competition is likely moderate, since the junior level widens the applicant pool but the private-college context favours candidates with relevant office experience.
Hope Enterprise University College (HEUC) is a higher education institution in Ethiopia, which is housed on five hectares of a beautiful, green and clean campus conductive for teaching-learning process and having student and faculty friendly environment.
Currently the university college is trying to recruiting the right candidate who is befitting for the positions of Student Dean, Accountant and TVET Secretary; accordingly, any interested professional who can meet the following criteria can apply for the position.
Position: TVET Secretary
Terms of employment: Full time
Accountable to: TVET Vice Dean
The TVET Secretary will provide essential administrative and secretarial support to the Faculty Office. The successful candidate will serve as the primary point of contact for students, staff, and external stakeholders, ensuring the smooth daily operation of academic administrative processes and maintaining high standards of institutional documentation.
Key Responsibilities
- Administrative Support: Manage the TVET V.Dean’s calendar, schedule faculty meetings, and record detailed minutes for academic committees.
- Student Services: Act as the first point of contact for student inquiries regarding registration, course schedules, and faculty policies.
- Records Management: Maintain accurate and confidential physical and digital filing systems for faculty records, student files, and official correspondence.
- Documentation: Draft, format, and proofread official letters, memos, and reports to ensure compliance with university standards.
- Communication: Coordinate internal communication between the faculty, other university departments, and external regulatory bodies.
- Office Operations: Manage office supplies, handle incoming/outgoing mail, and oversee the general organization of the Faculty Office.
Number of Vacancies:- 1 (One)
Required Qualifications & Skills
- Education:- A TVET Level IV Diploma or Bachelor's Degree in Secretarial Science, Office Administration, or Business Management. Technical Proficiency: Advanced skills in Microsoft Office Suite (Word, Excel, and Power Point).
- With Diploma: 3 years of formal corporate or executive office experience.
- With Degree: 1 to 2 years of general administrative or secretarial work.
- Communication: Excellent written and verbal communication.
- Document and Compliance Requirements
To satisfy official civil and institutional recruitment audits, applicants must present:
- Employment Clearance: Valid, authenticated resignation letters along with formal clearance paperwork from the current or immediate past employer.
- Government Authentication: the relevant state regulatory body (e.g., Education and Training Authority - ETA) must officially authenticate educational credentials.
- Taxation Validation: For candidates coming from private corporations or colleges, an official income tax deduction confirmation document generated by the Ethiopian Revenues & Customs Authority (ERCA) must be supplied.
How To Apply
SUBMISSION PARAMETERS & APPLICATION GATEWAYS
- Application Timeline: Strictly, within 10 working days from the date of this official announcement.
- Documentation Needed: Formal application letter, updated CV, clear copies of all credentials, and names of 3 distinct professional references.
- When applying via email: applicants MUST state the exact job position title in the subject line of the email. Applications with blank or incorrect subject lines may not be considered.
- Physical Submission: Human Resource Office, Lebu Campus, Addis Ababa, Ethiopia.
- Campus Landmarks: Lebu/Jemo-1 neighborhood, situated adjacent to Medihanalem Church.
- Digital Application Portal: Send an integrated PDF dossier to email: hr@heuc.edu.et
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TVET Secretary
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