About This Role
This is a gatekeeper role at the heart of a manufacturing company's leadership, where you will manage the CEO's schedule, correspondence, and day-to-day coordination. It suits someone who thrives on being the organizational backbone for a busy executive and understands that much of the work is invisible but essential. Maleda Foam and Plastic is an established local manufacturer, so expect a fast-moving, operations-driven environment rather than a polished corporate one.
What the Requirements Say About This Role
The experience requirement signals they want someone who has already learned the rhythms of executive support and can anticipate needs without being told. The emphasis on English proficiency alongside local language skills suggests the CEO interacts with external partners, suppliers, or international contacts, and you will be the filter for much of that communication. Advanced Microsoft Office expectations point to real deliverables—reports, presentations, scheduling systems—not just basic typing.
How to Approach This Application
Highlight specific instances where you managed complex calendars, coordinated across departments, or handled confidential information with discretion. This employer likely values reliability and initiative over credentials, so describe how you made an executive's work smoother rather than listing duties. If you have supported leadership in a manufacturing or operations-heavy setting, make that visible early.
Who This Role Suits
Best suited for a career EA who is comfortable in a lean, hands-on environment and can work independently without much hand-holding. Competition will be moderate, but candidates with manufacturing or industrial sector exposure will stand out.
Maleda Foam and Plastic Manufacturing are looking for qualified and motivated professionals to join our team for the following position:
1. Executive Assistant
Position | Executive Assistant |
Reports to | Chief Executive Officer (CEO) |
Department | Office of the CEO / Executive Office |
Employment Type | Full-time, Permanent |
Location | Head Office |
Number of Require | 1(One) |
Required Qualifications
- Bachelor’s degree in Business Administration, Management, Secretarial Science, or a related field.
- Minimum of 4–5 years of relevant experience as an Executive Assistant, Personal Assistant, or Office Administrator, preferably supporting senior management.
- Excellent written and spoken English; proficiency in Amharic / other local language are an advantage.
- Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook ) and virtual meeting tools.
- Strong organizational, time-management, and multitasking skills.
- Exceptional integrity, professionalism, and discretion.
Key Responsibilities
- Manage the executive's calendar, appointments, meetings, and travel arrangements, anticipating conflicts and priorities.
- Screen, prioritize, and respond to calls, emails, and correspondence on behalf of the executive.
- Draft, proofread, and edit letters, reports, presentations, memos, and other official documents.
- Prepare meeting agendas, take accurate minutes, and follow up on action items and deadlines.
- Coordinate board and committee meetings, including logistics, materials, and documentation.
- Handle confidential and sensitive information with the highest level of discretion.
- Serve as the first point of contact for visitors, partners, and stakeholders, representing the organization professionally.
- Maintain organized filing systems, both electronic and hard copy, and ensure records are up to date.
Preferred Qualifications
- Professional certification in executive administration or office management.
- Experience coordinating board meetings and international travel.
- Familiarity with document management and project management tools.
Key Competencies
- Initiative and sound judgment
- Clear and professional communication
- Attention to detail and accuracy
- Ability to work under pressure and meet tight deadlines
- Interpersonal skills and cultural sensitivity
- Adaptability and a service-oriented mindset
How To Apply
Interested and qualified applicants who meet the above requirements are invited to submit the following documents in PDF format:
- Application/cover letter
- Updated CV/Resume
- Copies of educational credentials and supporting documents
Applications should clearly indicate the position being applied for ("Executive Assistance ") and be sent to: hr@maledafoam.com
⏰ Application Deadline: Within Seven (7) working days from the date of this announcement.
Only shortlisted candidates will be contacted
Maleda Foam and Plastic Manufacturing
The Comfort You Deserve!
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Executive Assistant
Maleda Foam and Plastic Manufacturing
