About This Role
This is not a typical administrative support role — it is a strategic partnership position where you become the CEO's operational backbone across a diversified business group. Gift Business Group operates as a conglomerate, meaning the EA will juggle competing priorities from multiple business units, each with its own urgencies and stakeholders. The right person thrives in ambiguity, reads between the lines of executive communication, and takes genuine satisfaction in making a busy leader more effective.
What the Requirements Say About This Role
The five-to-eight year threshold signals that the employer has likely been burned by candidates who look polished on paper but crumble under real executive pressure. What they are really screening for is someone who has already been tested in a high-stakes environment — someone who has learned when to push back on a CEO's request and when to simply execute. The emphasis on "counsel" and "professional mirror" in the description hints that they want an EA who can diplomatically flag blind spots, not just nod along. This is a maturity hire, not a skills hire — the technical competencies are assumed, but judgment and composure are what will differentiate finalists.
How to Approach This Application
Your CV should lead with outcomes, not duties — for example, how you reduced a principal's meeting load, restructured a chaotic calendar system, or served as the communication bridge during a critical period. Because this is a group-level role, any experience coordinating across multiple departments, subsidiaries, or external partners will stand out significantly. Expect the interview process to probe your discretion and decision-making through scenario-based questions rather than rehearsed answers, so prepare concrete stories about moments where your judgment made a measurable difference. If you can demonstrate familiarity with the industries Gift Business Group operates in, that will signal genuine interest rather than a blanket application.
Who This Role Suits
This role suits a seasoned EA who has supported C-suite or owner-level executives and is ready for a group-level scope with real influence. Competition will be stiff — these positions are rare in Addis Ababa, and the employer will likely attract candidates from banking, telecom, and international NGO backgrounds.
About the Position
The Executive Assistant will provide high-level executive, administrative, coordination, scheduling, communication, meeting-management, and follow-up support to the Group Chief Executive Officer.
This is a high-trust and high-responsibility position requiring a mature professional who can operate with speed, discretion, judgment, and professionalism in a demanding executive environment.
The position holder will serve as an important coordinator, aide, gatekeeper, organizer, counsel, and professional mirror to the GCEO—helping protect the CEO’s time, maintain executive discipline, ensure preparedness, and translate decisions and commitments into timely action.
Duties& Responsibilities
- Manage and coordinate the GCEO’s calendar, appointments, meetings, engagements, and daily schedule.
- Organize and prepare internal and external meetings, including agendas, materials, venues, participants, and logistics.
- Attend meetings as required, prepare accurate minutes, and capture decisions, action points, responsibilities, and deadlines.
- Maintain and actively follow up the GCEO’s action/decision tracker.
- Coordinate with executives, departments, Group companies, customers, partners, government offices, and other stakeholders.
- Receive, screen, prioritize, and appropriately manage visitors, calls, correspondence, invitations, and requests.
- Professionally handle high-profile guests, government officials, business leaders, investors, customers, and other VIP stakeholders.
- Maintain an organized, professional, efficient, and meeting-ready GCEO Office.
- Prepare and coordinate correspondence, reports, briefing materials, presentations, and other executive documents.
- Support GCEO travel, events, official engagements, and protocol arrangements.
- Maintain strict confidentiality of executive, corporate, strategic, financial, personnel, and other sensitive information.
- Proactively identify pending matters, upcoming commitments, potential conflicts, and issues requiring the GCEO’s attention.
- Provide timely reminders and follow-ups and ensure that commitments are not lost or delayed.
- Ensure the privacy, serenity, order, and exclusivity of the GCEO’s Office, professionally managing access, interruptions, visitors, and distractions while maintaining appropriate accessibility to the GCEO.E
- Perform other executive-office responsibilities assigned by the GCEO.
Candidate Profile
We are looking for a candidate who is:
Trusted. Discreet. Organized. Fast. Proactive. Agile. Professional.
The ideal candidate should have the ability to anticipate needs, manage multiple priorities simultaneously, work under pressure, and interact confidently and respectfully with senior executives, government officials, business leaders, and other high-profile stakeholders.
The candidate should be more than an administrator—a person who can think ahead, keep commitments visible, protect the executive’s time, follow through relentlessly, and maintain the professional standard of the GCEO’s Office.
Qualifications & Experience
- Minimum Bachelor’s Degree in Management, Business Administration, Business Management, Public Administration, Office Administration, Secretarial Science, or a related field.
- Minimum 5 years of relevant professional experience.
- Previous experience as an Executive Assistant, Executive Secretary, Executive Office Coordinator, or similar position is required.
- Experience working in a GCEO/CEO/Managing Director’s Office is highly advantageous.
- Experience working with senior executives, government officials, VIPs, investors, customers, and other high-level stakeholders is an advantage.
- Strong computer literacy, particularly MS Office/Google Workspace, email, calendar management, document preparation, and presentation tools.
- Excellent English communication skills; knowledge of Amharic is required.
- Only female applicants are acceptable
Core Competencies
The successful candidate must demonstrate:
- Integrity and uncompromising confidentiality
- Executive maturity and professional presence
- Excellent organization and time management
- Strong communication and interpersonal skills
- Proactiveness and anticipation
- Speed, responsiveness, and agility
- Excellent follow-up and coordination discipline
- Strong multitasking ability
- Attention to detail
- Good judgment and problem-solving ability
- Diplomacy and tact
- Ability to work under pressure and manage competing priorities
- High level of professionalism in dealing with senior and high-profile stakeholders
- Commitment, reliability, and ownership
How To Apply
Interested and qualified candidates should submit their CV and application letter along with other testimonies by filling the google form link attached here below
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