About This Role
This role bridges traditional office administration with the unique operational demands of a real estate firm. You will not just manage a desk but coordinate logistics for active construction or property sites, handling everything from staff transport to utility monitoring. It suits a professional who thrives on variety—someone comfortable shifting between filing contracts and ensuring site generators have fuel.
What the Requirements Say About This Role
The listing implies a need for someone who can handle both precision (office procedures, correspondence) and physical coordination (site visits, vendor checks). They are not just looking for a receptionist or a general clerk; they seek a multitasker who can independently manage competing priorities across a headquarters and an active project location. The expectation of 3-5 years experience suggests they want someone seasoned enough to troubleshoot without constant supervision.
How to Approach This Application
Your CV must show concrete examples of managing logistics—whether that was arranging transport for a team, tracking office supplies, or handling contractor invoices. Emphasize any experience with property or construction firms, as familiarity with site terminology will set you apart. In your cover letter, describe a specific instance where you balanced office tasks with an off-site responsibility, like coordinating a repair team for a remote facility.
Who This Role Suits
This is ideal for an experienced administrator who enjoys hands-on problem solving and does not mind splitting time between a desk and a field location. It is moderately competitive, as the hybrid nature narrows the applicant pool to those with both office and site coordination experience.
Job Purpose
The Office Coordination and General Service Officer expected to ensure smooth functioning of the real estate office by managing administrative operations, site utilities, staff logistics, and facility coordination. This role requires strong organizational skills, attention to detail, and the ability to balance office administration with the site management responsibility at OGGC Site.
Job Summary
Position Title: Office Coordination and General Service Officer
Reports To: Office Coordination and Facility Manager
Duty Station: Addis Ababa Head Office
Salary & Benefits: Negotiable, commensurate with qualifications and experience
Duties and Responsibilities
Office & Administrative Management:
Maintains office services to the operations and procedures;
Coordinating correspondence; assigning and monitoring clerical functions.
Maintain office efficiency and effectiveness by ensuring office systems and equipment are operational, necessary supplies are on hand and by facilitating quick resolution of problems.
Quick respond to the project work which is managed by the company.
Facilitate/coordinate the integration of new employees into the company.
Performs miscellaneous job-related duties as assigned.
Maintain office cleanliness, security, and functionality.
Site Utility Management: Coordinate office services such as utilities (Oversee utilities (electricity, water, internet, etc.) and request on time payment using ERP system and follow up, track usage, and coordinate with facility teams for maintenance, cleaning, and security.
Employees Attendance Management: Track employee’s attendance and prepare weekly attendance report and send to Human Capital Department.
Compound Cleanliness & Safety: Ensure the office and compound are clean, safe, and well-maintained, coordinating with office cleaners, drivers, security and porters formally and informally, with their roles under your supervision. Do routine Follow up and Manage waste disposal.
Client & Visitor Interaction: Serve as the first point of contact for visitors and clients, providing professional assistance and directing inquiries for those who wants to see the event hall and other facilities unrelated to the sales team.
Documentation & Compliance: Handle correspondence, maintain filing systems, prepare reports, and support real estate agents and management staff.
General Assistance: Provide support for any additional needs of the office, staff, or facility management.
Job Specification
Educational Qualifications
Degree or above in Office management, Management, Business administration, finance any or related field.
Professional Experience
Minimum 3 years progressive experience in similar role. working in fast-paced, project-based environments such us real estate, construction, engineering, or service industries is highly desirable.
Core Professional Skills
Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
Attention to detail and accuracy in managing administrative tasks and documentation.
Proficiency in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Familiarity with basic procurement and inventory management processes is advantageous.
Behavioral & Functional Competencies
- Teamwork – Strong ability to collaborate across functions and lead teams.
- Strong communication, facilitation, and interpersonal skills.
- High level of integrity, professionalism, and confidentiality.
How To Apply
Interested and qualified applicants are required to submit the following documents:
- A Cover Letter
- An Updated Curriculum Vitae (CV)
- Clear scanned copies of supporting documents
All documents must be enclosed into a single PDF file.
Please ensure that the title of the position is clearly written in the Subject Line of your application email as: Subject: Office Coordination and General Service Officer
Applicants may apply through Ethiojobs or via the company email: hr@ovid-realestates.com
Related jobs
More openings in a similar category on Kedamijobs.
-
Director-Corporate Marketing
Gift Business Group
-
Graduate Trainees - GTP
Dangote Cement Ethiopia
-
HEAD OF IMPORT & EXPORT
EVolve Businesses Group
Discover More Jobs
View Other JobsApply for this Job
Office Coordination and General Service Officer
Ovid Real Estate
