About This Role
This role is the operational backbone of Holland Dairy’s procurement function, focusing less on sourcing and more on the administrative precision that keeps supply chains flowing. It suits a detail-oriented junior professional who thrives on documentation, cross-departmental coordination, and ensuring vendors get paid on time. Working within a well-established dairy manufacturer means you will gain firsthand exposure to how procurement connects with finance and operations in a fast-moving consumer goods environment.
What the Requirements Say About This Role
The emphasis on documentation tracking and payment follow-up signals that Holland Dairy is looking for someone who can handle high-volume, repetitive tasks without losing accuracy. They value organizational discipline over purchasing experience, meaning candidates with a background in accounting, business administration, or logistics administration may be equally considered. The role likely requires comfort with spreadsheets and filing systems rather than advanced negotiation skills.
How to Approach This Application
Highlight any experience you have managing records, coordinating between departments, or ensuring compliance in a supply chain or administrative setting. Be specific about systems you have used—whether manual filing, Excel, or ERP tools—and mention any familiarity with payment processes or procurement documentation like purchase orders and delivery notes. Emphasize your ability to follow through on tasks without constant supervision, as this role depends on reliability.
Who This Role Suits
This role is best suited for a recent graduate or early-career professional seeking structured entry into procurement within a stable manufacturing company. It is likely moderately competitive, favoring candidates who demonstrate meticulousness and a willingness to handle behind-the-scenes coordination.
The Purpose of the assistant in this position is to support the procurement team by ensuring timely follow-up of procurement documentation, conducting market assessments, and coordinating with the finance department to track and facilitate payments. The role requires attention to detail, strong organizational skills, and the ability to communicate effectively with internal and external stakeholders.
Main Duties and Responsibilities
- Track and organize procurement-related documents (PFI’s, POs, contracts, delivery notes, etc.
- Ensure completeness and accuracy of documentation before submission for approval
- Maintain digital and physical filing systems for procurement records.
- Liaise with the finance department to follow up on vendor payments
- Ensure timely submission of payment requests with complete supporting documents
Track payment status and update vendors accordingly
Minimum of bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
- Fresh Graduate
- Basic understanding of procurement processes and documentation
- Strong organizational and time management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Good communication and interpersonal skills
- Ability to work independently and as part of a team
Professional speaker in English and Amharic requires for the job
How To Apply
Interested and Qualified should send their updated resume at hr@holland-dairy.com with the position at the subject line
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