About This Role
This is a hands-on procurement role at a private trading company, meaning you will likely be managing the full procurement cycle yourself rather than overseeing a team. The mention of donor requirements suggests Shayashone may implement donor-funded projects, so expect compliance standards similar to those in the NGO sector. It suits someone who is comfortable juggling multiple purchase requests, vendor relationships, and documentation simultaneously. The trading sector context also means you will be procuring in a commercial environment where speed and cost negotiation directly affect the company's bottom line.
What the Requirements Say About This Role
The 3-5 year experience range signals the company wants someone who has already made their mistakes in procurement and can now work with minimal supervision. The emphasis on donor compliance implies they need a candidate who understands audit trails and can withstand scrutiny from external reviewers, not just someone who can find the lowest price. The breadth of responsibilities listed suggests this is a lean operation where the procurement officer wears multiple hats, so adaptability matters more than deep specialization in one category. Integrity and transparency being called out explicitly hints that the company has had past challenges in this area or operates in a sector where those risks are real.
How to Approach This Application
Your CV should demonstrate specific instances where you managed tender processes end-to-end, negotiated measurable cost savings, or successfully passed a donor audit. Quantify wherever possible, such as the number of suppliers you managed, the value of contracts you handled, or the percentage of cost reductions achieved. Since this is a trading company rather than an NGO, show that you understand commercial procurement dynamics and can move quickly without sacrificing compliance. If you have experience with both donor-funded and commercial procurement, make that combination prominent because it is relatively rare and directly relevant here.
Who This Role Suits
This role is best suited for a mid-career procurement professional who has worked in NGO, development, or donor-funded environments and is now looking to apply those skills in a commercial setting. Competition is likely moderate, as the candidate pool with genuine donor compliance experience in Addis Ababa is smaller than general procurement roles.
The Procurement Officer is responsible for planning, coordinating, and implementing the sourcing and procurement of goods, services, and supplies required to support the organization’s programs and operations. The role oversees supplier sourcing, evaluation, negotiation, and relationship management, as well as quotation and tender processes, purchase orders, contracts, and procurement records. It ensures timely, transparent, cost-effective, and quality procurement in compliance with organizational policies, donor requirements, and applicable laws and regulations. The position works closely with all Shayashone team to achieve value for money while maintaining high standards of integrity, accountability, and transparency. Procurement Planning & Sourcing
- Develop and implement procurement plans in alignment with company needs and budgets.
- Identify reliable suppliers, maintain preferred supplier list and maintain strong vendor relationships.
- Research and evaluate new procurement opportunities, ensuring value for money and quality.
Purchasing & Contract Management
- Prepare tender documents for different types of procurement methods and different procurements Manage teneder processes for different procurement methods.
- Negotiate contracts, pricing, and payment terms with suppliers.
Prepare and process purchase orders in accordance with company policy
- Monitor contract performance and ensure timely renewals or amendments when necessary.
Inventory & Supplier Management
- Maintain accurate records of purchases, pricing, and supplier performance.
- Coordinate with the warehouse team to manage stock levels and avoid shortages or overstocking.
- Resolve any supplier-related issues, including delays or quality concerns.
Compliance & Reporting
- Ensure all procurement activities comply with company policies and regulatory requirements.
- Maintain detailed procurement records and prepare regular reports for management review.
- Work closely with finance and operations teams to ensure proper budgeting and expenditure tracking.
General Office Support
- Assist in maintaining procurement documentation, including contracts, invoices, and delivery receipts.
- Support in preparing procurement-related correspondence and communication with stakeholders.
Skills and Competencies
- Strong negotiation and communication skills.
- Excellent organizational and time management abilities.
- Detail-oriented with strong analytical skills.
- Ability to handle multiple tasks and meet deadlines.
- High ethical standards and integrity in procurement activities.
Qualifications
- Diploma or Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
- Minimum of 3 years of experience in procurement, supply chain management, or a related role.
- Familiarity with procurement best practices and market trends.
- Strong understanding of contract management and vendor negotiation.
- Fluency in Amharic and English is required.
Benefit and Compensation
- Competitive salary and benefit package
- Opportunities to work in a dynamic environment
- Supportive and collaborative team culture where one can nurture existing skills and develop new ones
How To Apply
Interested candidates should submit their CV and a cover letter to recruitment@shayashone.com by March 22nd 2025.
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PROCUREMENT OFFICER
Shayashone Trading PLC
